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SW-24207 - USA (Colorado) - Court Case Management Software - Deadline June 4,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-24207

Government Authority located in Colorado; USA based organization looking for expert vendor for court case management software.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide court case management software.
REQUIREMENTS FOR SOFTWARE
E-ticketing/Paper on Demand
● Electronically and/or manually import citation information from police records/mobile units.
● Ability to differentiate or suppress juvenile ordinance cases
● Must have the ability to support multiple charges, amendments or manual addition of charges after initial entry.
● Must have ability to scan additional documents into case file system.
● Electronic signature capability (defendant)
● E-payment capability
● Electronic early payment (plea-bargain) capability
● Report to DMV
Defendant records
● Must have ability to seal/expunge records
● Must produce Register of Action (ROA) stating court disposition
● Must chronologically track court activity and events
Courtroom processing
● Electronically produce case related forms
● Electronically produce mittimus
● Electronic sentencing capability that will populate to receipting
● Electronic judge signature on forms
● Ability to add additional fees after sentencing
Court scheduling
● Calendar management
● Case scheduling for all types of hearings
● Print dockets from scheduled court dates
Judge Access on the Bench
● Ability to access the electronic file to view documents
● Ability to enter sentence orders
● Ability to review and enter orders with electronic signature
Warrants
● Electronic warrant processing - issuing, cancelling, deleting
● Automatic processing from court to CCIC
● Auto expiration date
Bonds
● Ability to post and print bonds
● Ability to forfeit and enter judgment on bond monies
Accounting
● Ability to sentence and receipt into separate categories (ea. traffic, ordinance, court􀂬
costs, restitution, etc)
● Ability to print checks for restitution and bond refunds
● Ability to print monthly financial reports by category
● Ability to print daily receipt reports for balancing
Reports
● Generate statistical, financial and administrative reports
● Daily, weekly, monthly, annually
Miscellaneous
● Create jury summons/pool
● Secure database
Customer Support
● What is the process for reporting problems and expected response time
Court Case Management Software System
● How are updates to the system handled
● Please describe training process
IT requirements
● Active Directory Integrated or Cloud based
● If on-prem, runs on Windows Server 2016 or newer
● Integrates with Tyler/New World Police software system
● Security updates
● Business hour support
Cost Proposal for four users
● Development and implementation
● Annual license and Maintenance fees
● Training
● Data conversion
● Additional license/user fee (future growth)
● Software updates
Timeline
● Software development
● Training
● Implementation
(2) All questions must be submitted no later than May 21, 2019.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 4 June, 2019

Question Answer Deadline : Tuesday, 21 May, 2019

Category : Software, System and Application, Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications, IT Services (Computer Maintenance and Technical Services)

Country : USA

State : Colorado

Cost to Download This RFP Document : $ 5

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