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EXTRA-6145 - USA (Window Rock, Arizona) - E-Rate Consultant Services - Deadline August 16,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: EXTRA-6145

Government Authority located in Window Rock, Arizona; USA based organization looking for expert vendor for e-rate consultant services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide e-rate consultant services that shall make efforts to help head start, chapter house and libraries, and other eligible entities to be eligible for future funding from e-rate to the government authority located in Window Rock, AZ.
- Meet with staff to learn history of e-rate
- Do an audit of past e-rate paperwork and applications to prepare an evaluation and report on next steps for dealing with the e-rate issues
- Determine what documentation is necessary and secure that documentation for any meetings
- Present materials to document that the chapter house and libraries and head start facilities qualify on the qualify for e-rate funding
- Work with staff to create a written plan to be followed in going forward with compliance with all e-rate rules
- If initial negotiations are not fruitful, engage other parties that may assist with working out the settlement talks
- Meet to review future projects and the compliance plan and for pre-approval of chapter house and libraries and head start centres
- Draft and file an E-rate compliant technology plan to be submitted to the State of Arizona, State of Utah and State of New Mexico.
- Assist with RFP process and awarding of E-rate contracts to ensure transparency and integrity of processes. The consultant will ensure that no single contract with a service provider will be for goods or services to be delivered to both e-rate eligible and non-E-rate eligible locations. The consultant will not be responsible for the selection of the service provider, but will, on a best efforts basis, attempt to assure adherence to the E-rate program's competitive procurement and contracting rules.
- Consultant shall be responsible for properly tracking contract signing dates for compliance with Form 470 Allowable Contract Dates.
- Consultant shall assist with the preparation and timely filing of all Forms, including Forms 470, 471, and 500 as necessary.
- Proper calculation of relevant data to determine proper library discount rate.
- Preparation, review and timely submission of all correspondence submitted to or received from USAC, including the preparation, review and timely submission of all PIA correspondence.
- Review of all invoices and payments and related documentation submitted to USAC.
- Development of electronic web-based tracking program capable of tracking all e-rate contracts, status of each funding request, payments to consultant from the or from e-rate and the delivery of goods or services purchased with e-rate funds.
- Consultant will provide training to staff on e-rate rules and will design and implement e-rate management processes for departments.
- Consultant will make recommendations for effective administration of the e-rate program including staffing, funding, check and balances, reporting, communication, and coordination among offices.
- Consultant will designate a single point of contact to provide on-demand assistance for e-rate related questions.
(2) All questions must be submitted no later than August 8, 2019.
(3) Contract term will be one year.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 16 August, 2019

Question Answer Deadline : Thursday, 8 August, 2019

Category : Professional, Consulting, Administrative or Management Support Services

Country : USA

State : Arizona

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