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SW-26745 - USA (Washington, DC) - RFI for Document Management Software - Deadline August 16,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-26745

Government Authority Located in Washington, DC; USA based organization looking for expert vendor for provide document management software.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide document management software capable of serving as a legal research tool or database to house an array of legal documents,
- Provide a system that include all the necessary hardware, software, facilities, backup, retention, remote access, and technical resources needed for continuous 24 hours a day 7 days a week operations and user access,
- Intake of Existing Content: Be Capable of transferring approximately 60,000 documents consisting of about 600,000 pages of content,
- Document Repository: Include ability to search and filter all accessible files using a user-friendly graphical user interface,
- Document Submission/Removal Capabilities: Allow the intake of standard file formats (Microsoft Outlook emails, Word, Excel, PowerPoint files, image files, Portable Document Format (or PDF), audio files, extensible Markup Language/ Hypertext Markup Language (or HTML/XML),
- Support establishment and application of metadata as standard for all artefacts submitted, regardless of the submission method,
- Database-Search Capabilities: Using the user-friendly GUI that connects to the repository, users must be able to use free text and/or applied metadata designations to search, retrieve, display, print, share digitally, and save document content,
- The solution shall provide precise, accurate, and complete search results,
- Meet Federal Risk and Authorization Management Program (FedRAMP) authorized at least at the Federal Information Processing Standards Publications (FIPS PUB) 199 Moderate level,
- Document Security Settings: Have individual security settings, making them available to different user groups,
- Records Retention: be certified as a universal electronic records management system per the national archives,
- System Administrator Capabilities: Have a set of administrative capabilities from two perspectives: Account Management (i.e., administrator able to grant and rescind access to system), and Reporting (i.e., flexible interface and set of tools that support system management and reporting on various aspects of the system),
- System Availability: Be hosted with an availability of 24 hours per day and seven days per week (24x7) with the exception of maintenance periods and
- Training: Include unlimited training for system administrators and all users and 24 hours a day 7 days a week online automated assistance.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 16 August, 2019

Category : Software, System and Application

Country : USA

State : District of Columbia

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