SW-26961 - USA (West Virginia) - Inmate Trust Accounting Software - Deadline September 23,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-26961

Government authority located in West Virginia, USA; based organization looking for expert vendor for inmate trust accounting software.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide inmate trust accounting software for all funds received for inmates.
- fully comprehensive, multi-purpose, and Generally Accepted Accounting Principles compliant system for debits and credits on multiple accounts and sub-accounts, including, but not limited to, checking, savings, parolee supervision fees, parolee electronic monitoring fees, in addition to general ledger administration functions
- easy and accurate input, user-friendly, wide range of flexibility, task-oriented navigation, and instant access to critical data and reports
- accommodates multiple accounts and sub-accounts, including, but not limited to, checking, savings, parolee supervision fees, and parolee electronic monitoring fees
- accommodate interfaces for imports and exports of various third-party vendors providing services
- accommodate unlimited users; however, provide levels of access and security
- accommodate multiple types of accounts and sub-accounts which can be set to automatically transfer, deduct, or collect certain amounts or percentages for mandatory savings, restitution, or other types identified by the Agency
- allow scanning/attachment of documents to the inmate account.
- contain an audit trail of voids, deletions, manual changes in amounts, manual changes in percentage, and all transactions imported or exported.  
- allow the creation of and write-off/voiding of inmate debts, with a clear audit trail.
- allow predefined transaction amounts.
- allow for the creation of new inmate scheduled payments with payment frequencies of daily, weekly, and monthly.
- allow import and export of data and reports to and from PDF and Excel data and documents.  
- capable of creating user customized reports that include footer information.
- pull the inmate funds from all types of accounts to be placed on the debit card and/or check.
- user role-based access controls providing flexibility in managing user rights within the system.  
(2) A mandatory pre-bid meeting will be held on August 23, 2019.
(3) All questions must be submitted no later than August 30, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 23 September, 2019

Pre-proposal Conference Date : Friday, 23 August, 2019

Question Answer Deadline : Friday, 30 August, 2019

Category : Software, System and Application

Country : USA

State : West Virginia

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