SW-28443 - USA (North Carolina) - Virtual Mail Automation Solution - Deadline December 3,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-28443

Government authority located in North Carolina, USA; based organization looking for expert vendor for virtual mail automation solution.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide virtual mail automation solution to front/backend secure web portal functionality, mail services (printing, inserting, folding, envelope management, equipment, and cost management.
- option of cloud-based hosting and fully describe all system administration, support and reporting functionalities related to a hosted model.
- ability to install Virtual mail printers and all other relevant software’s seamlessly
- ability to send International mail
- users to be authenticated via Azure windows authentication so that the user is not required to create a separate log in to manage.
- ability to identify new users and manage user roles.
- allow users to create and virtually print letters without having to handle paper, enabling them to be more efficient by not printing, handling envelopes, and delivering outgoing mail to drop off stations
- allow but not be limited to the following: Tiff, .pdf, word, excel, .txt files saved on my local machine to be imported into the new mail system
- ability to manage the selected document to print to Virtual Mail via one-page User Interface
- ability to preview attached document pages with the option to zoom in/out, view each page individually
- ability to include punctuation and abbreviations if the solution is able to correctly match addresses during address validation
- allow users to edit Address Sheet preferences by customizing header address to be user specific, include logo, location of address on address sheet, and include sheet for all print jobs
- ability to customize logos on return envelopes by department
- ability to create, send, and track overnight mail and confirm delivery
- ability to recall job submissions if the submitted virtual print mail job has not yet been processed by the back-end operator, allowing the front-end user to correct any mistakes and resubmit
- automated cost accounting reports that are accurate and timely.
(2) A pre-bid meeting will be held on October 29, 2019.
(3) All questions must be submitted no later than November 8, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 3 December, 2019

Pre-proposal Conference Date : Tuesday, 29 October, 2019

Question Answer Deadline : Friday, 8 November, 2019

Category : Software, System and Application, Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications

Country : USA

State : North Carolina

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