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SW-29051 - USA (Pennsylvania) - Document Management System Solution and Services - Deadline December 5,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-29051

Government Authority located in Pennsylvania; USA based organization looking for expert vendor for document management system solution and services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document management system solution and services is to easily store,
access, track, and share documents from a secure and central location.
- IT network is a Microsoft Windows environment with Windows 10 Workstations, Microsoft Office 365 with Hosted Exchange, VMware to host Windows Server 2016 Servers, and Windows Active Directory. There are approximately 300 users on the IT Network on VMware Virtual Desktop Infrastructure, laptops, and desktops.
- Solution should include scanner(s) for the scanning of documents and a software component that has the capability to index, store, and search for documents.
- Document management scanning services to assist the Authority in converting paper documents to an electronic format.
- Maintain compliance, applicable documents must be digitized electronically, properly organized, and easily accessible for management and tracking purposes, maintain compliance, applicable documents must be digitized electronically, properly organized, and easily accessible for management and tracking purposes.
- Document preparation is to be performed by the Bidder, which involves pre- and post-scanning document handling. This may include tracking, organizing, sorting documents, removing staples, clips, and bindings, mounting of undersized documents, preparing embossed notary seals, repair of damaged/ripped pages, re-assembly of the documents after conversion, shredding of documents no longer needed in paper, and coordinating efforts to move applicable documents to a secure storage facility. The Bidder is responsible for providing the supplies necessary to re-assemble the documents to their original state for preservation.
- An approximately work volume will be 25000 pages of water office record books, 2000 pages of historic CBA calc books, 9000 pages of current CBA calc books, 8000 pages of water construction drawings, 900 pages of water skin sheets, 3000 pages of city rolls, 600 pages of plat books, 31800 pages of notebooks, 27540 pages of books, 2500 pages of plant schematics, 1800 pages of operation and maintenance binders and 100 pages of smaller sized maps of plant schematics in binder.
(2) A mandatory Pre-Proposal Meeting will be held on November 14, 2019.
(3) All question must be submitted no later than November 26, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location

Expiry Date : Thursday, 5 December, 2019

Pre-proposal Conference Date : Thursday, 14 November, 2019

Question Answer Deadline : Tuesday, 26 November, 2019

Category : Software, System and Application, Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Pennsylvania

Cost to Download This RFP Document : $ 5

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