Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-29580

Government authority located in New York; USA based organization looking for expert vendor for court assets record management and accounting system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide court assets record management and accounting system for the case creation, proper recording, record keeping, record maintenance, and reconciliation of these court fund deposits as well as the timely and accurate disbursement of fund.
- The provision of a centralized database for case management and accounting for administering cash bail, court and trust, and mortgage tax funds for the recordkeeping and safeguarding of these court funds through case creation (deposits) and disbursements(refunds/withdrawals), case maintenance, accounting records, and reporting requirements.
- Heighten timeliness, accuracy, control and compliance over the Court Assets fiduciary funds and cash equivalent assets;  
- Reduce time and investment in exception and error research by eliminating manual processes;
- Provide very secure but effortless access to reports and data by authorized NYC employees while, at the same, protecting proprietary NYC data from both internal and external misappropriation.
- Minimize costs to the Agency by the greatest amount possible without sacrificing excellent, timely and accurate operations and services.
- Types of current transactions:
o Daily case creation through automated csv upload files, and file import/export tools: - Check processing file export for outsourced check printing, Manual case creation and via import files.
o Case management throughout the records‐life cycle: - Adding receipt, Address changes, Adding Beneficiaries, Adding Notes, Letter templates, Reminders and ticklers, Uploading external case documents (automated), Case closing.
o Refunds & Withdrawals: - Bail refunds and bail forfeitures, Court and Trust complex withdrawal calculations methods (percentage, ratio, fixed, fees, etc.)
o Full accounting functions: - Daily/Monthly Reconciliations, Fees calculations (Administration Fee, Investment Fees, Advertising Fee), Special Tools (Abandonment/Forfeiture/Interest Allocation), Interest allocation, Journal entries, Refunds/disbursements, 1099/1042 calculations, Reconciliation proof and period close activities, Reconciliations at detailed transaction levels, Reconciliations where only balances are provided.
(2) A pre-proposal conference will be held on December 12, 2019.
(3) All question must be submitted no later than December 20, 2019.

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 8 January, 2020

Pre-proposal Conference Date : Thursday, 12 December, 2019

Question Answer Deadline : Friday, 20 December, 2019

Category : Software, System and Application, Case Management Services, Records Storage Services

Country : USA

State : New York

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