SW-32484 - USA (Connecticut) - Web Based Comprehensive Payroll and Related Services and Solution - Deadline April 13,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-32484

Government Authority located in Connecticut; USA based organization looking for expert vendor for web based comprehensive payroll and related services and solution.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide web based comprehensive payroll and related services and solution that will have modules or solutions for time and attendance, compensated accruals, employee self-service, benefits administration, and document management.
- The solution will be utilized by Town employees who will handle day-to-day administration and maintenance of these tasks.
• Ability to have multiple pay rules per department, allowing for different contractual time keeping requirements such as call-in minimum hours, overtime, double-time, holidays, etc.
• Ability to have employee’s select different departments or codes when clocking in, or to switch roles and jobs
• Ability to restrict available pay codes depending on department or union
• Ability to handle unique schedule rotations, including 24 hour coverage for public safety
• Ability to calculate and accurately apply differentials not affecting base pay, such as stipends, shift differentials, and extra duty
• Ability to recognize the correct rate of pay depending on day of the week, holiday, shift, or number of hours working in a day or week
• Employee self-service access to request benefit time, review and approve their time card
• Must be able to accurately compute accruals and award time for Vacation, Personal, Sick, and Holiday
• Must be able to accurately compute accruals and award time on a monthly or annual basis, related to both anniversary and fiscal year
• Accrual calculations vary between and within employee groups
• The payroll system must accurately and timely process weekly payrolls based on timeframe to be determined by the town
• Flexibility of one-day processing to accommodate holiday schedule
• Ability to process a combination of payment methods including direct deposit and paper checks
• Payroll company must manage deduction and payment of garnishments, State and Federal Taxes, Social Security, and Medicare liabilities
• Combination of pre-made and on-demand reports
• Creation of on-demand reporting must be simple and intuitive
• Weekly report of earnings sortable by labour department, pay code, employee, or other characteristics
• Allow for sensitive fields to be masked (DOB, SSN) and revealed depending on level of management and security
• Allow for read only access depending on level of management and security
• Allow for access or restriction to employee data in modules depending on level of management and security
• Consistent training team for full length of implementation
• Clear, concise step by step instructions for basic functions for new hires (creating account, logging in, entering time, etc.)
(2) All questions must be submitted no later than March 30, 2020.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

[E] Proposal Submission:

Response should be submitted physically (courier or post).

Expiry Date : Monday, 13 April, 2020

Question Answer Deadline : Monday, 30 March, 2020

Category : Software, System and Application, HR Services

Country : USA

State : Connecticut

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