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SW-33825 - Australia - Records Management Solution - Deadline June 25,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-33825

Government Authority located in Australia looking for expert vendor for records management solution.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide records management solution.
• Ensure our data is used to protect consumers by ensuring find ability and discoverability within our various repositories is timely, accurate, relevant, and contextual;
• Minimise the effort required for records capture and classification by commission staff by automating as many tasks as possible with modern toolsets;
• Capture, store and retrieve modern, large data sets potentially including HD video and audio recordings and any new file types that may emerge in the commission environment;
• Provide efficient and accurate reporting as well as real time monitoring across all records under management;
• Define and manage our source of truth repositories for providing consistent guidance and making evidence-based policy decisions; and
• Facilitate commission efficiency and productivity through creating uniformity and understanding of our business records (a one-stop-shop for effective information sharing) and continuing to build a united commission including compliance with all APS and legislative expectations;
• Automatic capture and classification of records from multiple sources as they are created or modified with minimal intervention from users;
• Application of new and changed records authorities and classification methodologies with minimal downtime or impact on users;
• Maintenance of an appropriate security posture through application of encryption, necessary patches to and software updates;
• Continual improvement of automatic classification accuracy through guided amendments to classification parameters and use of machine learning (or other AI technology);
• A search capability that enables users to find and discover content that they need for their work, know what the system of record for that information is, and enable them to view, retrieve, and aggregate that content without moving it from the system(s) of record;
• A single governance approach through which records managers see and manage records across multiple systems that facilitates consistent and strategic records management; and
• Innovation and agility built into the design of the solution, allowing for future application of evolving data analysis techniques, adaptation across functions and even re-use across agencies if required.
(2) All questions must be submitted no later than June 16, 2020.

[C] Eligibility:

- Onshore (Australia Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 25 June, 2020

Question Answer Deadline : Tuesday, 16 June, 2020

Category : Software, System and Application

Country : Australia

State :

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