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SW-39952 - USA (Tennessee) - RFI for Maintenance Management System - Deadline February 22,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-39952

Government Authority located in Tennessee; USA based organization looking for expert vendor for maintenance management system.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide next generation maintenance management system.
- General Requirements
1. Provide an MMS solution that will support the management and tracking of maintenance activities performed .
2. Provide an MMS solution that will support the management and tracking of maintenance activities performed on linear assets or point assets.
3. Support tracking and costing of work performed to a specific asset or segment of an asset.
4. Provide the ability to perform MMS functions on a mobile device. 5. Integrate as required with other transportation asset management functions including but not limited to transportation asset inventory, roadway inventory, bridge management, pavement management and safety management:
a. To obtain asset inventory information and condition assessment history; and
b. To provide work history on an ongoing basis.
6. Provide ability to maintain an asset inventory for asset classes not already managed within a TDOT asset management system.
7. Integrate as required with the statewide Edison ERP system including but not limited to accounts payable, accounts receivable and billing, cost accounting and cost allocation, time and leave, personnel administration, learning management, fleet management, procurement and inventory/materials management
- Maintenance Quality Assurance (MQA)
Two functionalities are sought as identified below: 1) Field Data Collection and 2) Annual Planning and Budgeting.
- Field Data Collection
1. Integrate with TDOT’s existing MQA field data collection application to obtain current condition assessment information and support development of maintenance budgets and work programs using this information.
2. Allow for the import of pre-defined route segments from an existing database to establish the population of roadway segments for random selection.
3. Provide for the generation of a set of statistically representative, stratified, randomly selected roadway segments from the population of roadway segments. Allow the user to define the parameters of the desired time frame, roadway system, confidence interval, stratification, sample size and quality control sample size
- Performance Guidelines
1. Create and maintain performance guidelines based on user defined values for all maintenance activities.
2. Allow performance guidelines to be defined, then allow the guidelines to be copied to lower/other organizational levels and modified as needed.
3. Identify performance guidelines by fiscal year or time-period (effective dates) for which they are applicable and retain this information indefinitely for subsequent historical analysis.
4. Allow for description of different work methods (e.g., mowing, hand mowing, machine mowing, slope mowing, etc.) for activities.
- Budget Development
1. Provide budget tool supporting development of proposed budget at different agency-defined levels with a roll-up capability to higher organizational levels (e.g., county, district, region, statewide crews, etc.).
2. Provide capabilityto roll-down total budget toaregion, district,sub-district and countylevel and allow the units to develop or adjust their proposed budget within the context of their total overall budget (e.g., each region, district, sub-district and county is given a total budget number based on management direction and then allowed to develop their budget within these overall parameters).
3. Provide capability to define proposed budgets for various roadway systems (interstate, NHS-state route, non-NHS state route, state park, other, etc.).
4. Provide capability to define proposed budgets for various program areas (in-house routine – interstate, in-house routine – state route, in-house routine – state park, contract mowing, contract guardrail repair, city maintenance contracts, consultant agreements, rest area maintenance, etc.).
5. Provide budget tool supporting the automated/semi-automated/manual distribution of fundingby utilizing asset inventory, performance guidelines, unit cost, asset condition data (Maintenance Quality Assurance, Pavement Management System, Bridge Management System or other data sources), roadway system, organization level, available resources and program area

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 22 February, 2021

Category : Software, System and Application

Country : USA

State : Tennessee

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