X
X

SW-48258 - USA (California) - Agenda Management System and Implementation Services - Deadline October 6,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-48258

Government authority located in California; USA, based organization looking for expert vendor for agenda management system and implementation services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide commercial-off-the-shelf cloud-based agenda management system and implementation services including broadcasting and audio/video recording meetings.
- System must be able to store multiple agenda design layout templates (header, agenda sections, etc.) for different meeting body types: City Council, boards and committees.
- Allow Town to customize agenda format without requiring programming assistance from vendor.
- System must be able to assemble a draft agenda to include all items scheduled for that agenda, whether approved or in draft.
- Ability for the Clerk to rearrange items on an agenda with numbering sequence automatically adjusting.
- Ability to automatically update the staff report title on the agenda when the title is changed on the staff report.
- Ability to add and reorder attachments at any step of the process by the administrator or user, regardless of the step on the workflow.
- Allow edits to attachments to automatically save back into the system.
- Allow user information to auto-fill in staff report, for example drafter contact information and title.
- Ability to move an item from one agenda to another while maintaining the history of the item. For example, pushing an item to a future meeting.
- Allow for copying of staff reports for editing and scheduling to a future agenda.
- Ability to create and use hyperlinks from within staff repotrs and attachments to outside sources.
- Ability to print any search result.
- Allow searches by date and/or within date ranges.
- Provides the ability to perform an ad hoc audit on system-related activities.
- Log all user activity, events, and the life cycle of agenda item.
- Allow department and system administrators to delegate workflow tasks from one staff member to another staff member during the review process.
- Mobile solution that allows review and approval of staff reports from tablet devices (Windows, Android or iOS)
- Allow the withdrawal of an item from the workflow.
- Integrate and leverage email to facilitate notifications to agenda subscribers.
- Ability to create, configure, and modify meeting minute templates.
- Ability to take roll call.
- Provides comprehensive online help system/user manual.
(2) All questions must be submitted no later than September 15, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 6 October, 2021

Question Answer Deadline : Wednesday, 15 September, 2021

Category : Software, System and Application

Country : USA

State : California

Cost to Download This RFP Document : $ 5

You can either pay for Single RFP/Bid document or Subscribe with Monthly Subscription for whole Software, System and Application Category/Categories.

If you will obtain monthly subscription for Software, System and Applicationcategory/categories, you will be able to access all the RFPs from that Category. Here are the Monthly Subscription offers. So, subscribe for Monthly offers and get rid of Individual RFP payment.

*No commitment =
(1) There is no minimum commitment.
(2) You can subscribe for as less as 1 month and cancel it any time. If you subscribe for annual offer, you can cancel it any time within year.
(3) There is no partial refund policy after Monthly or Annual subscription. You will be required to use services for a Month (Or Year since you have availed discounted pricing).
(4) You can cancel your subscription any-time directly from your PayPal account to stop further recurring charges before next due date.
(5) You will be able to download all RFPs for subscribed Category or Location without any extra cost.

Similar RFPs