SW-48258 - USA (California) - Agenda Management System and Implementation Services - Deadline October 6,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-48258

Government authority located in California; USA, based organization looking for expert vendor for agenda management system and implementation services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide commercial-off-the-shelf cloud-based agenda management system and implementation services including broadcasting and audio/video recording meetings.
- System must be able to store multiple agenda design layout templates (header, agenda sections, etc.) for different meeting body types: City Council, boards and committees.
- Allow Town to customize agenda format without requiring programming assistance from vendor.
- System must be able to assemble a draft agenda to include all items scheduled for that agenda, whether approved or in draft.
- Ability for the Clerk to rearrange items on an agenda with numbering sequence automatically adjusting.
- Ability to automatically update the staff report title on the agenda when the title is changed on the staff report.
- Ability to add and reorder attachments at any step of the process by the administrator or user, regardless of the step on the workflow.
- Allow edits to attachments to automatically save back into the system.
- Allow user information to auto-fill in staff report, for example drafter contact information and title.
- Ability to move an item from one agenda to another while maintaining the history of the item. For example, pushing an item to a future meeting.
- Allow for copying of staff reports for editing and scheduling to a future agenda.
- Ability to create and use hyperlinks from within staff repotrs and attachments to outside sources.
- Ability to print any search result.
- Allow searches by date and/or within date ranges.
- Provides the ability to perform an ad hoc audit on system-related activities.
- Log all user activity, events, and the life cycle of agenda item.
- Allow department and system administrators to delegate workflow tasks from one staff member to another staff member during the review process.
- Mobile solution that allows review and approval of staff reports from tablet devices (Windows, Android or iOS)
- Allow the withdrawal of an item from the workflow.
- Integrate and leverage email to facilitate notifications to agenda subscribers.
- Ability to create, configure, and modify meeting minute templates.
- Ability to take roll call.
- Provides comprehensive online help system/user manual.
(2) All questions must be submitted no later than September 15, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 6 October, 2021

Question Answer Deadline : Wednesday, 15 September, 2021

Category : Software, System and Application

Country : USA

State : California

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