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SW-52219 - USA (Florida) - RFI for Cloud based SaaS Integrated Workspace Management Program - Deadline January 26,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-52219

Government Authority located in Florida; USA based organization looking for expert vendor for cloud-based SaaS integrated workspace management program.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide cloud-based SaaS integrated workspace management program
- cloud based SaaS, Commercial-Off-The-Shelf (COTS) Integrated Workspace Management Program
- include providing management oversight, space and occupancy management, desk booking, room reservations, on-line employee access, user-controlled program access permissions, floor plan drawing and configuration management, security features, utilization reporting, strategic planning, and on-going vendor support
- Implementation, platform configuration, and initial/ongoing user training is critical to a successful kickoff and establishment of the workspace management program
- SECURITY:
- Cloud hosted in approved data center.
- Client data stored on different logical tiers from those who can access the data
- Username/Password – challenge secured using TLS encryption
- Access Control list configured to government supplied IP addressing and/or Single Sign-on (SSO)
- FLOOR PLANS:
- Vendor provided CAD drawing or conversion of miscellaneous government provided plans for accuracy across the complex with standardized drawing layers
- Provide unlimited floorplan drawing updates to maintain drawing integrity across the complex
- Ability to color code areas to indicate department, spaces, specialty areas, neighborhood, hoteling and desk booking areas
- MOVE MANAGEMENT:
- Ability to establish automated approval routing and roles for move management
- Creation of move sheets for distribution and planning
- Immediate move updated when approval routing is completed
- Occupant tracking for employees not assigned seating for overall accountability
- Employee access for way-finding and information
- STRATEGIC PLANNING CAPABILITY:
- Optimization of program capabilities to perform what-if, scenario-based planning and seating changes based on mission need changes and ability to implement scenario when implemented
- Provide service team advising, knowledge continuity, and strategic analytics
- DESK BOOKING and HOTELING:
- Use of interactive floor plans to select an available desk
- Identify available desks and make reservations via desktop, phone apps, or QR codes
- Ability to create neighborhoods for organization separation
- Ability to restrict reservations and permissions based on employee access
- Ability to manage desks for social distancing
- Identify hot-desks on a floor plan and use check-in for use
- Have auto-release of reservations if not used
- Ability to compile usage reports and data reporting.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Wednesday, 26 January, 2022

Category : Software, System and Application

Country : USA

State : Florida

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