SW-52231 - USA (Florida) - Digital Mailroom - Deadline February 15,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-52231

Government Authority located in Florida; USA based organization looking for expert vendor for digital mailroom.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide digital mailroom to utilize automated solutions that will reduce manual data entry.  
- Power of an automated system, data captured will have transparency for audit purposes.  
- Provide staff with up-to-the-minute data access, and effective workflow accounts payable is housed within disbursement services of the controller's office.
- Receive data directly into capture software capable of receiving images in multiple formats.
- Gather the pertinent detailed information from each invoice.
- Compare supplier name against active provided active supplier list.
- Compare purchase order number against provided active purchase order list.
- Send all invoices that pass supplier and comparison in PeopleSoft readable format for additional processing.
- Provide triage queue to review invoices that initially pass comparisons, or the system cannot read the required information.
- Provide a company overview and history detailing the years of experience your company has been a systems provider.
- Provide the number and type (higher education, government, other) of customers you currently support.
- Describe your current account support model.
- Provide current information about the company's financial stability initiatives or recent annual reports. Credit reports prepared by recognized financial groups are preferred and should include any bankruptcies history.
- Provide at least three verifiable higher education customer references of similar size and scope to operations. Include the Institution name, address, phone number, email, website, contact person's name and title, as well as the number of years servicing this customer.
(2) All question must be submitted no later than January 25, 2022.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be offsite.

Expiry Date : Tuesday, 15 February, 2022

Question Answer Deadline : Tuesday, 25 January, 2022

Category : Software, System and Application

Country : USA

State : Florida

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