SW-52258 - USA (West Virginia) - Information Tracking Software - Deadline February 8,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-52258

Government Authority located in West Virginia; USA based organization looking for expert vendor for information tracking software.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide information tracking software have a comprehensive, customizable software with the ability to track and cross-reference all faculty, staff, students and volunteers according to their role and mandatory department compliance. The software should also have the ability to cross reference all faculty, staff, students and volunteers to any additional programs they serve, such as youth serving programs which have specific mandatory requirements in order to participate.
- The ideal software would include registration capabilities, tracking and storing training certificates and background check clearance dates for faculty, staff, students, and volunteers into a secure centralized database. Additionally, the software would allow the option for departments and program administrators to set customizable notifications regarding mandatory department compliance, reminders and ability create data reports with ease.
• Track training completion and expiration dates.
• Track certification information and expiration dates.
• Track background check completion date and expiration date.
• Ability to register events, programs, or activities that are occurring across campus with date of event and number of attendees.
• Ability to associate the staff members participating with each event.
• Ability to manually enter a training or event. Or update a training or event that has been created by the agency or interfaces.
• Ability to send automated email reminders (e.g. for training or background check expiration and renewals).
• Ability to assign training based on role or event and track when completed.
• System should be able to store training documentation and videos OR send link to external system for training assignments.
• Ability for administrators, volunteers, and event staff to upload documents, certificates and images to profiles for a single event or directly associated to the person to be visible for future event.
• Responsive design for access on computer, tablet or mobile phone.
• Map volunteers to the groups they serve (many to many relationship).
• System has measures to automatically prevent duplication of volunteer vetting efforts across all colleges
• Ability to track who has reviewed documents (e.g. policy reviews required).
• Ability to customize specific policies and resources.
• Policy acknowledgement option.
• Ability to complete training online and update system once training is complete.
• Ability to create performance improvement plans, assign associated trainings and track completion.
• Reports by event, program or activities to show all associated participants, trainings, etc.
• Reports to show timeline of when documents were submitted vs when they were due as well as other events that have defined due dates.
• Reports to show professional development completed by volunteer and participant.
• Reports for an employee to pull own transcript.
• Ability to export data into spreadsheets.
• Ability to track vetting process workflow from application to approval.
• Ability to add end-user defined fields if they are not in the base system (e.g. county of residence).
• Dashboard on volunteer to track vetting progress.
• Web intake form for volunteers to provide info and then for staff and faculty to begin the vetting process for a volunteer.
(2) All question must be submitted no later than January 21, 2022.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 8 February, 2022

Question Answer Deadline : Friday, 21 January, 2022

Category : Software, System and Application

Country : USA

State : West Virginia

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