X
X

SW-58231 - USA (Utah) - Reservation and Rental Management Software - Deadline July 12,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-58231

Government Authority located in Utah; USA based organization looking for expert vendor for reservation and rental management software.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide cloud hosted software for the management of room reservations and the rental process.
• Be a cloud-hosted solution with regular updates installed automatically
• Manage the reservation of multiple rooms, including combo spaces
• Manage equipment inventory and warn of overbooking (tables, chairs, etc.)
• Be capable of incorporating multiple price structures (ie-regular, non-profit, equipment only)
• Accommodate multiple reservation statuses (ie- requested, confirmed pending final payment, waitlist)
• Accommodate multiple group types – regular, non-profit, government, internal, etc.
• Manage billing, invoices, accounts receivable and recording all financial transactions (optionally – incorporate or connect with online payment portal)
o Built-in and customizable financial reporting to include:
▪ Summary of monthly sales listing invoices and totals for equipment fees, rental fees, taxes, and other fees.
▪ Detailed invoices
▪ Balance sheet of reservations with outstanding balances that shows all deposits by reservations. Each reservation will have a beginning balance and the invoices and refunds that lead to the ending balance.
• Include CRM functions – email, email tracking/history and the ability to attach files to reservation
• Accommodate varied levels of access for users
• Should also include:
o Set event coordinator/lead for each reservation
o Customizable reminders/notifications
o Multiple calendar views
o Easy search functionality (find clients, reservations by client name, reservation #, organization, etc.)
o Ability to track event attendance
o Customizable user defined fields
o Customizable reports of all data fields
• Optional feature – online access to see availability or even book space in certain circumstances
(2) A Pre-Proposal WebEx Meeting will be held on June 28, 2022.
(3) All question must be submitted no later than June 30, 2022.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 12 July, 2022

Pre-proposal Conference Date : Tuesday, 28 June, 2022

Question Answer Deadline : Thursday, 30 June, 2022

Category : Software, System and Application

Country : USA

State : Utah

Cost to Download This RFP Document : $ 5

You can either pay for Single RFP/Bid document or Subscribe with Monthly Subscription for whole Software, System and Application Category/Categories.

If you will obtain monthly subscription for Software, System and Applicationcategory/categories, you will be able to access all the RFPs from that Category. Here are the Monthly Subscription offers. So, subscribe for Monthly offers and get rid of Individual RFP payment.

*No commitment =
(1) There is no minimum commitment.
(2) You can subscribe for as less as 1 month and cancel it any time. If you subscribe for annual offer, you can cancel it any time within year.
(3) There is no partial refund policy after Monthly or Annual subscription. You will be required to use services for a Month (Or Year since you have availed discounted pricing).
(4) You can cancel your subscription any-time directly from your PayPal account to stop further recurring charges before next due date.
(5) You will be able to download all RFPs for subscribed Category or Location without any extra cost.

Similar RFPs