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SW-58291 - USA (Illinois) - Document Management System - Deadline July 6,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-58291

Government Authority located in Illinois, USA; based organization looking for expert vendor for document management system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide hosted, web-based document management system including software and storage, as well as initial technical setup, technical training, and ongoing support.
- manage day-to-day operations of the system, including system administrators, establishment of user accounts, maintenance of access controls, and definition of document folders.
- Include a method to capture inbound information that is scanned or imported
- Store inbound information from Microsoft Word, Excel, or PDF formats
- ability to edit documents and view mark-ups
- Allow captured documents to be full-text searchable
- capability of imaging documents when internet connectivity is not available in the field, with “batch” upload capability to the host system when internet connectivity is restored
- Allow for an initial storage capacity of 7.5GB per user
- ability to Sort, link, and route documents
- ability to Link or attach documents to Microsoft outlook e-mail program
- Include an audit trail capability to track all activity on each document captured
- Allow user definition of various file name extensions in order to more easily identify specific document types
- Provide log-in access via the internet with encryption capabilities appropriate
- web-based software application for standard real time search function reports
- Provide end-user training for web-based software application through on-demand documentation or web-based training methods
- Application and related systems start-ups and shutdowns, and logging initialization
- ensure all production data is not used in environments that do not support production level security controls.
(2) An optional pre-bid conference had been held on June 21, 2022.
(3) All questions must be submitted no later than June 24, 2022.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 6 July, 2022

Pre-proposal Conference Date : Tuesday, 21 June, 2022

Question Answer Deadline : Friday, 24 June, 2022

Category : Software, System and Application

Country : USA

State : Illinois

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