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SW-63932 - USA (Washington, DC) - RFI for FOIA Online Platform - Deadline December 5,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-63932

Government Authority located in Washington, DC; USA based organization looking for expert vendor for FOIA online platform.

[*] Budget: Looking for Proposal

[*] Scope of Service:

(1) Vendor needs to provide off the shelf (OTS) commercial software that allows for the receipt and management of all FOIA requests.
- This software shall be comprised of a submission portal for the general public and allow for routing to specific organizations (as identified in submission phase), storing of all submissions in a secure database as the inquiries are being investigated, and a separate, secured database for finalized requests that allow for unlimited recall of each completed file.
- Ability to provide FOIA case management workflow Out-of-the-Box
- Ability to perfect a request
- Ability to record and manage time periods defined by statute and regulation
- Ability to send automated deadline notifications to FOIA processors
- Ability to correspond with and capture correspondence from Outlook
- Ability to correspond with requesters using letter templates
- Ability to add notes to the case record
- Ability to place request processing clock on hold
- Ability to for Admin staff to define and for processors to assign and choose processing status - Ability to task and track tasks assigned to others
- Ability to add attachments to tasks
- Ability to cancel tasks
- Ability to create custom tasks
- Ability to record date assigned to intake staff person
- Ability to search for duplicate requests
- Ability to assign request and send notification to intake staff
- Ability for intake staff to assign request's processing status
- Ability to assign expedited processing tasks
- Ability to view all requests' processing status
- Ability to view all requests assigned by role
- Ability to over-ride date calculations
- Ability to manage request clock
- Ability to close or re-open cases
- Ability to re-assign request and notify FOIA components
- Ability to manage correspondence: view log, sort by subject, date sent and received, and who created and uploaded the correspondence
- Ability to integrate e-signature software
- Ability to flag items of Awareness notification process
- Ability to search for requests flagged for awareness notification process
- Ability to select additional final disposition options not currently listed
- Ability to provide full-text search capabilities for all stored records
- Ability to store and retrieve all produced and unproduced records incompliance with EPA records schedules
- Ability for public to download released records
- Ability to pull back records previously released to the public
(2) Contract term will be one year.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 5 December, 2022

Category : Software, System and Application

Country : USA

State : District of Columbia

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