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SW-65645 - USA (Maine) - Enterprise Project Management Software - Deadline February 14,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-65645

Government Authority located in Maine; USA based organization looking for expert vendor for enterprise project management software.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide enterprise project management software to confirm strategic alignment through various metrics and analysis.
- Creation of first contact form, customizable by the State.
- State has ability to make changes to the form and fields based on process, policy, and workflow changes.
- The state has the ability to search all first contacts forms by metadata and keywords.
- Ability to set a disposition for each first contact forms and to record the justification and comments of the disposition.  
- Ability to save all first contacts forms, including edits and dispositions.
- Utilizing the first contact metadata, the state will create a business case.
- Ability to search all business case by metadata and key words.
- Ability to set a disposition for each business case and to allow the state to record the justification and comments of the disposition.  
- Ability to save all business case contacts, including edits and dispositions.
- Ensure portfolio is aligned with business objectives and is measurable.
- Allows value-based scoring and prioritization of all initiatives and projects across the enterprise.
- Evaluation and insight into portfolio risk, scheduling risk, resource allocation and prioritization at all levels and portfolios.
- Resource assignment by project or initiative.
- Allows the state to search and assign resources by skills.
- Easy access to assign and reassign resources across projects and portfolios.
- Forecast and track budgets and actuals at all levels of the portfolio.
- Create a plan that involves allocating resources across projects and tasks that feed a resource heatmap.
- Establishing internal processes and structures to know total allocation of resources across all levels.
- Visibility into total allocation by resource and operational teams, across all levels including operational vs project allocation.
- Track resource capacity and conflicts by operational team, type, and resource name (via heatmap).
- Create, modify, and notate forms and form metadata, with the capability to record and view change history in an automated workflow; to also include the ability to export created forms into standardized file types (.pdf, .xls, .docx, etc.).
- Capture notes, meeting minutes, and other various files.
- Ability to request and collect signatures for approvals preferably using DocuSign or Adobe Sign.
- Utilize role-based access.
- Initiate notifications based on the automated workflow.
- Change workflow automation path based on decision points.
- The ability for individual or group users to interact with one or multiple work queues (baskets) with assignable notifications.
- Customize forms, workflows, processes, and policies without the need for dedicated programmers or assistance from bidder.
- Integration with Microsoft 365 Suite (Teams, SharePoint, Etc.) to allow for connecting the enterprise project management software to existing State systems.
(2) All questions must be submitted no later than February 2, 2023.
(3) Contract term will be one year.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 14 February, 2023

Question Answer Deadline : Thursday, 2 February, 2023

Category : Software, System and Application

Country : USA

State : Maine

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