SW-65654 - USA (South Carolina) - Facilities Management System - Deadline February 21,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-65654

Government Authority located in South Carolina; USA based organization looking for expert vendor for facilities management system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide facilities management system that includes rental registration, approval, billing, and an online payment process.
- Must provide a finance report by location, date, additional fees (tech person, housekeeping, additional equipment, etc.), and details of processed or pending payments.
- Must provide a way to charge insurance to renter.
- Must provide a method to provide 3rd-party insurance if renter does not have own insurance.
- Must have a method to waive fees by the district.
- Must have checkout that requires credit card information.
- Must be able to provide a down payment and payment instalment option.
- Must have the ability to make fees non-refundable prior to rental.
- Prefer to have the ability to list additional fees for each facility.
- Must have a way to refund fees, full or partial.
- Must be able to provide refunds to customers without district involvement.
- Must have a notification system that communicates to all appropriate parties of the process of the initial rental or any rental changes.
- Must provide a method to report on all rental analytics.
- Must have an evaluation process for all parties to rate and respond to the rental.
- Must be able to flag users for facility use infractions.
- Must be able to administer cancellations within district-defined workflows.
- Must provide different workflows in regard to different approval processes and approvers (including safety and security).
- Should have workflow capability to pre-screen events to determine relevant event requirements.
- Must have a way to view internal and external events.
- Must calendar sync with district’s google calendar system.
- Must allow district to blackout dates for individual facilities.
- Must allow renters to describe the renter's proposed use of the facility.
- Must provide a narrative about each facility.
- Must provide listing of capacities, usage ability, and what equipment is included.
- Must provide an aerial map view of the facility.
- Must have a way to describe rules and regulations that adhere to district policies, fire marshal regulations, local law enforcement code, etc.
(2) All questions must be submitted no later than February 7, 2023.
(3) A pre-proposal conference will be held on February 7, 2023.
(4) Contract term will be one year.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 21 February, 2023

Pre-proposal Conference Date : Tuesday, 7 February, 2023

Question Answer Deadline : Tuesday, 7 February, 2023

Category : Software, System and Application

Country : USA

State : South Carolina

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