Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-67643

Non-profit foundation (Organization) located in Washington, USA based organization looking for expert vendor for association management implementation software.

[*] Budget: $ 50,000 to $ 75,000 USD

[*] Scope of Service:

Vendor needs to provide association management implementation software that will support our membership and outreach efforts, streamline our processes, and provide our staff with a modern, customizable, efficient and easy-to-use system.
• Communications and Marketing: Microsoft Outlook, MailChimp, Website (WordPress platform).
• Event Management: Aventri and Stova, Whova, PayPal.
• Learning Management: LearnDash, Vimeo, (certification and non-certified programming).
• Other: JotForm, Google Sheets, Doodle Poll, Survey Monkey and others.
• Financial: MIP Abila Fund Accounting (Not looking to replace, only provide import and export,
reporting cross functions).
• Membership Management: The ability to manage multiple layers of member profiles, renewal and payment status, category tags and other data.
• Event Management:
- Managing events, registration and payment processing.
- Must have a mobile event app, and the ability to engage and interact with attendees.
• Communications:
- The ability to send bulk email communications and text messages to members.
- Integrating a mobile app is highly desired.
• Reporting:
- The ability to generate reports on membership, engagement, committee assignments, learning, and event data.
- Engagement metrics for members should include meeting, conference and event attendance, committee assignments, media interaction and overall member engagement metrics.
• Surveys: Building and distribution of surveys to collect data.
• Learning:
- Hosting and tracking an online learning platform that can manage modules, knowledge checks and tracking certifications with both open and password-protected sections for multiple learning tracks.
• Resources: Provide a portal for resources and documents for members and non-members to access online.
• User-Friendly Interface:
- A modern and user-friendly interface that is easy for staff and members.
- Ability to assign permissions and delegate responsibilities to members for self-updating of information.
• Recruitments:
- Ability to recruit for Board positions from the nomination process to secure online balloting and voting.
• Integration:
- The ability to integrate with other systems, such as a website, payment gateway and accounting software (the ability to work with Microsoft Office 365 is preferred).
• Data Security:
- The ability to ensure data privacy and security.
(2) A pre-proposal meeting will be held on March 14, 2023.
(3) All questions must be submitted no later than March 20, 2023.

[*] Eligibility:

Global (World-wide)

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

[*] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Friday, 31 March, 2023

Pre-proposal Conference Date : Tuesday, 14 March, 2023

Question Answer Deadline : Monday, 20 March, 2023

Category : Software, System and Application, Marketing and Branding

Country : USA

State : Washington

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