Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-67671

Government Authority located in Vermont; USA based organization looking for expert vendor for business filing system.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide business filing system.
- To include but not limited to entity filings and public records act requests, for which the corporations and business services division is responsible
- The current system incorporates all the primary features of an integrated document management system and online filing system, but not an e-filing system.
- The administrative staff of the corporation’s division within the have worked with the current system for years and participated in the procurement, development, and implementation of that system. Their expertise will be highly beneficial in working with the selected vendor for successful solution implementation.
- A document management system that will be able to accept and logically identify the more than 40k entity filing records, plus other record types, in our current system with room to grow.
- A document management system that will logically index multiple document images per record and export said images image in pdf
- A data structure to primarily index the records and filings in the document management system, and secondarily valuable for statistical purposes with user-friendly search and reporting functions.
- A data structure that will start with the information (but not necessarily structure) contained in us current database.
- A public-facing online filing system that will allow public users to draft, submit, and pay for selected legal filings and requests currently the responsibility of the corporations division.
- A public-facing e-filing system that that will allow public users to electronically submit pre-drafted documents and pay for all statutory filings and requests currently the responsibility of the
Corporations Division.
- A back-end processing system that will allow administrative staff to review and approve or reject all filings submitted via online or e-filing.
- A back-end processing system that will allow administrative staff to scan and upload filings submitted by paper before review and approve or reject all documents.
- A back-end processing system that will automatically create or associate with the correct record, filings after administrative staff approval or rejection.
- A back-end processing system that will automatically correspond with public users after filings or requests have been processed by administrative staff.
- A back-end system that will automatically generate; maintain; and either create or associate with the correct record certificates and notifications based on pre-defined rules and templates after filings or requests have been processed by administrative staff.
- A document management system that integrates document retention, to include automatically migrating documents to the state archives and records administration electronic system
at end-of-life of certain records.
- A back-end system that sends bulk automated and custom manual notifications to public users based on prescribed rules
- To utilize the state’s enterprise content management system, on base by Hyland. This pre-existing platform already includes cloud hosting infrastructure and ongoing hosting support services.
(2) All questions must be submitted no later than April 7, 2023

[*] Eligibility:

- Onshore (USA Only)

[*] Work Performance:

- Performance of the work will be Onsite and Offsite.

Expiry Date : Friday, 28 April, 2023

Question Answer Deadline : Friday, 7 April, 2023

Category : Software, System and Application

Country : USA

State : Vermont

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