SW-67687 - Ireland - Board and Committee Management Software - Deadline April 24,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-67687

Government Authority located in Ireland looking for expert vendor for board and committee management software.

[*] Budget: Looking for Proposal

[*] Scope of Service:

(1) Vendor needs to provide board and committee management software.
- Any client component of the system should run on Windows, Apple Mac, Apple i-device or Android
- A web-based, cloud-hosted application that is accessible across a wide range of modern browsers (Chrome, Explorer, Edge, Firefox, Safari)
- The platform must have an App version
- Access to the system for users and administrators must be via multifactor authentication (MFA)
- Ability to work on documents offline with annotation and mark up capabilities
- Easy to use standard document types i.e., DOC and DOCX, HTML, HTM, ODT, PDF, XLS, XLSX, ODS, PPT, PPTX, TXT
- Facilitates customisation of the system as necessary e.g., addition of logos, meeting pack templates, password policies, email formats for notifications etc.
- Allows users to access the application on tablet, laptop, or desktop computer without additional support (including self-service resetting of passwords)
- The system should be designed to work efficiently over common broadband and mobile data networks with good response times and tolerances for low bandwidth
- Both the Administrator and End User aspects of the system should be consistent in design, be highly usable, of an intuitive nature and offer ease of navigation and use.
- Easy to use end-user interface with minimum training or support required to access key functionality.
- Supports easy browsing, review and searching of meeting papers for meeting preparation.
- Users can make and save personal annotations which only they can view unless they explicitly choose to share them.
- Annotations and mark ups are collated for ease of review.
- Email notifications when papers are available and when changes are made to the meeting arrangements or agenda.
- Search functionality to cover documents, minutes, annotations, agenda items and meeting titles.
- Users can navigate easily between a meeting agenda and the associated papers during a meeting.
- IT Administrator control over user and identity management to define role based or individual access to documents.
- IT Administrator to have access to functionality that allows for monitoring of security log files i.e., user access etc.
- Functionality to easily create and manage users, meetings, documents, templates.
- Ability to reorder documents within the central document library e.g., newest versions to the top of the list.
- In the App facility ability to provide the embedded functionality to de-activate options for printing, emailing, and copying
• Identity Management and Multi Factor Authentication (MFA) for login and system access
• Option to integrate system logins with an existing IDA Ireland Windows Active Directory user database more desirable
• Data encryption – in the Cloud at rest and in transit
• IT Administrators should have access to centralised logging, customised reporting and alerting features for additional security and auditing controls
• A secure portal for circulation of documents to allow meeting participant’s to read and annotate documents securely along with the functionality to deactivate options for printing, emailing, and copying of documents.
• Application data should be secure without need for any additional mobile device management or security software; tenderers should state if required/recommended
(2) All questions must be submitted no later than April 3, 2023.
(3) The contract period will be for three years.

[*] Eligibility:

Onshore (Ireland Organization Only)

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

[*] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Monday, 24 April, 2023

Question Answer Deadline : Monday, 3 April, 2023

Category : Software, System and Application, Mobile Application Development, Web Design and Development

Country : Ireland

State :

Cost to Download This RFP Document : $ 5

You can either pay for Single RFP/Bid document or Subscribe with Monthly Subscription for whole Software, System and Application, Mobile Application Development, Web Design and Development Category/Categories.

If you will obtain monthly subscription for Software, System and Application, Mobile Application Development, Web Design and Developmentcategory/categories, you will be able to access all the RFPs from that Category. Here are the Monthly Subscription offers. So, subscribe for Monthly offers and get rid of Individual RFP payment.

*No commitment =
(1) There is no minimum commitment.
(2) You can subscribe for as less as 1 month and cancel it any time. If you subscribe for annual offer, you can cancel it any time within year.
(3) There is no partial refund policy after Monthly or Annual subscription. You will be required to use services for a Month (Or Year since you have availed discounted pricing).
(4) You can cancel your subscription any-time directly from your PayPal account to stop further recurring charges before next due date.
(5) You will be able to download all RFPs for subscribed Category or Location without any extra cost.

Similar RFPs